Now days every business wants CMS capability in their app, at minimum for home page to show promotions, alerts, news & messages to end users. On each and every project I have been on in last 5 odd years, CMS was part of application in one or the other way. At the start of the project I always had to think and decide which CMS system should I go for. And working with different domain, some patterns started emerging in my thoughts and helped me making decision. I have worked with multiple feature rich CMS products, which provides business critical features such as versioning, publishing work flow, content promotion… . However, one of the key pain area in all of this feature rich CMS products is that development of remaining custom components either as plugins or customization modules if very difficult. Developing these ~20% of the custom components takes lot of time & effort with specialized skills. Most of the time we need to hack to get custom component build in existing CMS.

Based on usage pattern of the CMS

CMS usage pattern

Type 1: Full CMS

In this category of CMS usage, full website is build using CMS. All content is published and managed within CMS. There are number of editors whose job is to manage and maintain the content on website. Hence, CMS should have capability of managing and generating content. The content is edited, created frequently on website by multiple users as full time job. Examples of sites using or required Full CMS are News sites, Company or corporate websites

Type 2: Partial CMS

Here the site required lot of content to be CMS managed like product details, promotions on site (e.g. deal of the day), special deals, navigation like header and footer components etc. However, there is lot of application logic apart from CMS systm such as shopping cart, payment, checkout etc. That’s why I call this as partial CMS. There are handful of people who manges a content as part time but less frequent than the Full CMS category. Examples are typical retail sites like, etc.

Type 3: CMS for the namesake

In this category site requires only few pages to be content manges such as About, Contact-Us, Legal etc. That’s why it is CMS for the namesake. But it is important since this is required in each and every site. Also there is need of managing navigation, footer partials on the site. This is almost required in each and every site for pages like About, Contact, Legal… pages in any website

Also look into following criteria while choosing CMS,
  • Support for digital asset management (image repository with resizing) are very important for CMS. Look for Amazon S3 support too.
  • Content promotion from non-production env to production env is one of the most used feature. e.g. Create all the required content in stage and promote it to production before launch. Gives more flexibility to push release early to stage and get the content ready and later deploy and publish content in one go to production.
  • How much specialised knowledge required for CMS system? or just good programming knowledge is enough? Most of the CMS doesn’t integrate seamlessly in your application. Application needs to be developed within CMS. So now while choosing CMS I started looking into how easy or difficult it is to develop custom features/components within CMS.
  • Free text search has become ‘de facto’ requirement now days for any website. And hence more critical feature for CMS to have. Don’t forget to try and see how good SEO support and inbuilt search is. This could become make and break deal for some business while choosing CMS.
  • Be aware of oversold CMS features which are hardly used in production. Work flow management within CMS. Sounds good but practically what end user wants is just the option to preview (as review mode) and publish.
  • Does CMS support mobile first, responsive design and responsive images.

Conclusion, Just build what you need. Initial investment will be more but it will save on customization, learning (or hiring specialised skill resources) & upgradation/maintenance cost later. If you choose CMS as product today it fits your need, don’t know about future. Spend time in development rather than learning, researching and hacking into CMS product.

Hope this article helps you in deciding your next CMS system.